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How to Use Quick Transactions to Simplify Repetitive Accounting Entries

Learn how to create reusable transaction templates that allow users to post common accounting entries without advanced accounting knowledge.

Step-by-Step Process​

Step 1: Access Quick Transactions​

From the Homepage, click Quick Links, then under Accounting select Quick Transactions.

Step 1 - Access Quick Transactions

Step 2: Create a Quick Transaction Template​

Start by creating a template for the transaction.

Step 2 - Create Template

Step 3: Define Template Details​

Fill in the template information

Step 3 - Define Template Details

Step 4: Create Additional Templates (Optional)​

If you need more templates, click Create New and repeat the same steps.

Step 4 - Create Additional Templates

Step 5: Create a Quick Transaction​

Now it's time to use the template, repeat the steps from Step 1 and choose your template

Step 5 - Use a Template

Step 6: Enter Transaction Details​

Enter your Transaction Amount and Save

Step 6 - Use a Template

Step 7: Review the Transaction in Reports​

To see how the transaction affects your financials:

  1. Head to Reporting.
  2. Open Profit and Loss.
  3. Under Expenses, find your Quick Transaction reflected instantly.

Step 6 - Review in Reports

Step 6 - Review in Reports

Notes & Tips​

  • Use Quick Transactions for recurring expenses, internal transfers, or routine accounting entries.
  • Setting a default amount helps speed up posting for fixed-value transactions.
  • Auto Post is ideal when Quick Transactions are linked to invoices or vendor bills.

FAQ​

Q: Can I edit a Quick Transaction template after creating it? Yes. Templates can be edited at any time.

Q: Are Quick Transactions reflected immediately in reports? Yes. Once posted, they appear instantly in financial reports such as Profit and Loss.

Q: Can I create multiple templates for different transaction types? Yes, you can create as many Quick Transaction templates as needed for different accounting scenarios